Purchasing

INTRODUCTION - DOING BUSINESS WITH THE CITY OF PLANTATION
This Guide is an information resource to assist vendors who wish to do business with the City of Plantation. It does not replace or supercede the terms or conditions set forth in any Bid Publication or Solicitation. Vendors are advised to follow the instructions regarding the Bid Process.

NON-BINDING NATURE OF THIS PUBLICATION: This information acts solely as a general summary to those vendors wishing to do business with the City of Plantation. It is not binding in either a legal or regulatory sense. This information does not have the effect of any law, rule or regulation; this publication should not be relied upon by any bidder in determining their own actions.

PURCHASING GOALS: It is the goal of the Purchasing Division to interact with responsible vendors whose sole purpose is to supply the City of Plantation with the highest level of product and service, maintaining the lowest possible cost. The City of Plantation welcomes new sources of supply and encourages vendors to submit a vendor application.

The Purchasing Department maintains a "Vendor List" for products and services procured for the City of Plantation. If you wish to participate, you can fill out a Vendor's Application on-line, or you can request this application by writing to:

Purchasing Division
City of Plantation
400 N.W. 73rd Avenue
Plantation, Florida 33317

Please fill out our Vendor Application and the W-9 form completely, including the codes to which your services apply. Once received, either electronically or by mail, the form will be forwarded to the Finance Department where it will be registered as a vendor of the City. The Purchasing Division will also keep a record of this application, and hold it in an active file designated by your specific expertise. Once received, the City of Plantation will make every possible effort to assure your organization is contacted in the event of a bid solicitation pertaining to your product or service (when needed by the City). No guarantee or warranty is made that you will be included in the mailing or faxing of bids.

Vendor Information Alterations
It is the responsibility of the vendor to notify this department with any changes that will alter the mailing or faxing of bids to that vendor. Information such as phone and fax number changes, address changes, etc. must be faxed, mailed, or e-mailed to this division. Any outdated information will be cause for the vendor to be dropped from the Vendor List. A new Vendor Application must then be filled out and sent to this department, listing the current information, with routing options as above.

On The Vendor List? What Happens Now?
After your name has been placed on the Vendors List, you should receive solicitations for Bids, RFQ's and RFP's for Formal Bids ($15,000.00 and over). The commodity code you select is what will determine the bid you receive information for. Also, note that the City of Plantation is a member of DemandStar.com; this means that the City's bids are advertised on-line and vendor notification is given to the Vendor prior to Newspaper Publication. You must be a member of DemandStar.com to receive this prior notification; however, it is not mandatory to do so, and the Purchasing Division will make every effort to assure you receive notification. Bids would also be available to pick up at the City Hall address.

The Purchasing Department in the City of Plantation is going on-line with their vehicle auctions. Please note the link below, which will bring you into the site for these vehicles. Dates and time frame deadlines will be posted on the site to keep you abreast of what is occurring. Note that once the deadline for each vehicle is met, the winning bid will be posted on the site. 

Vehicles are sold ‘as-is”. The winner of each bid is expected to present cash, Bankers check, or Certified Cashiers check when picking the vehicle up. All checks are to be made out to “The City of Plantation”. All sales are final. Title for the vehicle will be awarded to the recipient at the City Clerk’s Office, 400 NW 73 Avenue, Plantation, Florida, 33317. Business hours for this service are 8:30 AM to 4PM, Monday to Friday, excluding holidays. A receipt from “Gov Deals” is required as “proof” that you are the awarded bidder. 

The recipient of the awarded vehicle will have no longer than five (5) business days to retrieve this item from City property. That person is responsible for all expenses to remove this merchandise from the City’s site. It is presumed and expected that this action be done immediately after payment and title received. 

The City will not be held liable for any damages incurred to the vehicle or to the awarded bid winner, or any of his/her accompanying parties in removing this item from City property. 

All questions may be addressed to the City of Plantation Purchasing Department at 954-797-2648.

Click here to view the surplus City equipment available

For more information on auctions held by the City of Plantation please click here to view our community calendar of events.

1. Get your company's name on the City's Vendor List.
2. Make sure that all bid documents and quotations, are signed by an authorized representative from your company.
3. Read all bid documents thoroughly; reply with all information requested.
4. Submit the bid response prior to its due date.
5. Respond to the bid with what was requested; no substitutions will be recognized unless previously approved in writing by the Director of the Department that the bid affects.
6. Ask questions prior to submitting your proposal.

THE CITY OF PLANTATION WELCOMES YOUR INQUIRIES AND THANKS YOU FOR WANTING TO BE A PART OF OUR SUCCESS.