CITY OF
VALIDATION
CLERK
DEFINITION
This is a non-exempt position, which is responsible specialized
clerical work requiring public contact and responsibility for complete and
accurate documentation of entries and cancellations of data received from the
official records of the Plantation Police Department and entered into
specialized computer systems via the Florida Department of Law Enforcement.
An employee in this classification is responsible for performing
a variety of clerical duties which involve moderately complex work methods and
specialized clerical knowledge. Employee exercises initiative and some
independent judgment based on knowledge of operations of the Department and
within established policies. The major
function of this classification is to insure that all records entered into the
FCIC/NCIC systems are complete, accurate and up-to-date to be in compliance
with the Department and FCIC/NCIC rules and regulations. Employee receives instructions and performs
tasks in accordance with established procedures. Work is reviewed while in
progress and upon completion through observation and results obtained. Work is performed under the supervision of
the Records Systems Coordinator.
EXAMPLES OF WORK PERFORMED
Reviews all data base entries into the FCIC/NCIC systems for
accuracy and completeness to insure they meet established criteria. Corrects errors and/or cancels entries that
cannot be properly validated.
Verifies that all documentation is accurate and up-to-date for
the entries that are active in the FCIC/NCIC systems.
Retrieves, updates, and properly refiles original case reports.
Follows-up on entries not received or received incomplete or
inaccurate.
Properly validates Florida Department of Law Enforcement monthly
reports to be in compliance with the Department and FCIC/NCIC rules and
regulations.
Maintains relatively complex records; prepares periodic reports
from records according to established format.
Composes and types routine correspondence.
Performs moderately difficult telephone assignments contacting
the public.
Performs related work as required and as directed.
KNOWLEDGE, ABILITIES AND SKILLS
Considerable knowledge of modern office practices and
procedures.
VALIDATION CLERK……………………………………………………………………..Page 2
Knowledge of law enforcement and criminal justice practices and
procedures, or the ability to acquire such knowledge.
Knowledge of FCIC/NCIC policies and procedures.
Knowledge of modern computer equipment and of their use in police
related activities.
Knowledge of proper telephone etiquette and procedures.
Ability to operate local, state and national computer equipment.
Ability to work with confidential data and maintain such
confidence, prioritize assignments and to work independently.
Ability to understand and carry out instructions and to complete
work assignments correctly.
Ability to maintain accurate records and prepare reports.
Ability to adhere to tight schedules and still maintain work
quality.
Ability to meet and deal courteously with the general public.
Ability to establish and maintain an effective working
relationship with other municipal employees, City officials and the general
public.
Skilled in the operation of standard office equipment.
DESIRABLE EXPERIENCE AND TRAINING
Graduation from a standard high school or an equivalent
recognized certificate. Experience in
general office work including typing skills, computer experience, and public
contact. Certified FCIC/NCIC
operator. Any equivalent combination of
education, experience and training which provides the required knowledge,
abilities and skills may be considered.
Must currently possess or be eligible to obtain, a
Florida driver’s license with an overall good driving record. No single suspension of driver’s license
within the past two (2) years and no more than two (2) suspensions within the
past five (5) year history (except if suspension was due to insurance error or
clerk of court error).
This is a
designated “Will-Call Recovery” classification in the City’s Emergency
Operations Plan and will require the employee occupying this position to work
for declared emergencies. Attendance at National Incident Management System
(NIMS) training at the appropriate level is mandatory.
REV: 10/07
Equal
Opportunity Employer
Drug-Free
Workplace