CITY OF
DEFINITION
This is a non-exempt position, which is responsible
secretarial work of a complex and varied nature within the Fire
Department. This classification requires
exceptional clerical skills and technical knowledge of departmental
procedures. This position requires the
exercise of considerable initiative, independent judgment and discretion in
handling delegated assignments based on knowledge of operations. Work is subject to supervision on specific
assignments and review of results.
EXAMPLES OF
WORK PERFORMED
Performs secretarial duties for management
personnel, where diversified and general knowledge of varied Fire Department
and City functions is required.
Types letters, reports and forms; compose and type
routine correspondence and statistical data; transcribe dictation; utilize
computer equipment to input and retrieve information, and prepare
correspondence.
Prepares various forms, requiring independent
judgment regarding information included and format used. This may include Code Enforcement/Special
Master forms.
Places and receives telephone calls; route calls as
required; serve as receptionist answering routine inquiries, provide
non-technical information and explain well defined rules and policies; screen
and refer office callers and visitors.
Completes and mails routine forms or form letters;
opens, sorts and distributes mail and parcels.
Two-way radio operation used to communicate with
staff in the field.
Maintains transit logs and schedules for city radio
repairs, CPR classes, Fire Department calendar.
Takes and transcribes dictation consisting of
correspondence, memorandums, reports, minutes of meetings and other materials
by voice recording or shorthand, depending on the requirements of the position.
Attends evening meetings, if position requires.
Sorts, assembles and files correspondence, reports
and other materials, alphabetically, numerically or by other predetermined
classifications.
Researches complex public and confidential records
to prepare reports and/or furnish information and copies.
Prepares and maintains clerical records, reports and
minutes, and review for sufficiency and accuracy, as required. Operates standard office equipment.
Operates typewriting equipment, personal computer
and/or related data processing equipment.
Performs other duties as required and as directed.
KNOWLEDGE,
ABILITIES AND SKILLS
Considerable knowledge of modern office terminology,
methods, practices and procedures.
SECRETARY - FIRE
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Knowledge of business English, composition,
spelling, punctuation, grammar and arithmetic.
Knowledge of proper telephone etiquette and
procedures.
Knowledge of modern information systems, and
standard software applications such as Word, Windows and Excel and the ability
to learn new applications.
Ability to handle highly confidential information,
in both written and verbal format.
Ability to maintain confidentiality, prioritize work
assignments and to work independently.
Ability to prepare concise and accurate minutes of
meetings from recorded proceedings, if position requires.
Ability to understand and carry out instructions and
to complete work assignments correctly.
Ability to establish and maintain an effective
working relationship with other employees, City officials and the general
public.
Skilled in the rapid and accurate operation of personal computers, typewriters, word
processor and other standard office equipment.
Skilled in the taking and transcribing of dictation,
minutes of meetings or conferences, by voice recording or shorthand.
Have
successfully graduated from a standard high school or possess a GED from a
recognized issuing agency, including or supplemented by courses in secretarial
science.
Experience in general office and clerical work,
which included taking and transcribing dictation using either shorthand or
voice recording, preferably including the use of modern information systems and
standard software application.
Any equivalent combination of education, experience
and training which provides the required knowledge, abilities and skills may be
considered.
This is a
designated Recovery classification in the Citys Emergency Operations Plan
and will require the employee occupying this position to work for declared
emergencies. Attendance at National
Incident Management System (NIMS) training at the appropriate level is
mandatory.
REV.
10/07
.
Equal Opportunity Employer
Drug-Free Workplace