CITY OF
FINANCIAL
SERVICES CLERK
DEFINITION
This is a non-exempt position, which is
specialized clerical work involving the application of accounting principles
for the keeping of accounting or fiscal records.
An employee in this classification performs
clerical bookkeeping, and related tasks through manual and computer terminal
operations. Work is performed in accordance with clearly established accounting
methods and procedures. Work also
involves performance of other clerical duties, including preparation of reports
for other departments and agencies. Work
is reviewed by a superior and is subject to internal and external audits.
EXAMPLES
OF WORK PERFORMED
Operates computer terminal for the input and
processing of a variety of data applications such as preparation of bills,
posting of payments, utility billing, invoices, purchase orders, payroll and
other related computer applications that may be developed.
Reconciles computer subsidiary systems to fund
management system.
Responsible for the preparation of accounting
work papers and schedules for monthly financial statements.
On a daily basis records, reviews and balances
deposits from outside revenue generating sources into the financial operations
system.
Performs timely review in connection with
accounts kept such as; preparing reports, account statements, form letters,
filing and proper follow-up.
Reviews documents for accuracy and proper
content.
Maintains accurate and orderly files for ready
reference.
Provides information to other departments and
the public, applying routine knowledge of departmental rules, regulations and
procedures.
Advises supervisor of any computer or
operational problems, and makes suggestions for improvements.
May operate cash register and/or multi-line
telephone.
May complete and mail routine forms or form
letters; sort and open mail.
May receive cash for fees and other charges and
prepare other accounting registers and controls.
May process legal documents according to
established procedures.
May calculate proper fees for various services
from appropriate rate schedules.
FINANCIAL SERVICES
CLERK…………………………………………………………Page 2
Performs other related work as required and as
directed.
KNOWLEDGE,
ABILITIES AND SKILLS
Knowledge of accounting principles and
procedures and ability to apply such knowledge to accounting transactions.
Some knowledge of office methods and procedures
and familiarity with the use of standard office machines.
Ability to acquire knowledge of the laws, rules
and regulations relative to the financial records.
Ability to perform daily work involving written
or numerical data, and to make arithmetic calculations rapidly and accurately.
Ability to operate PC, cash register and
standard office machines.
Ability to understand and use computer
spreadsheet applications.
Ability to understand and carry out instructions
and to complete work assignments correctly.
Ability to reconcile a cash drawer at the end of
the work day.
Ability to establish and maintain an effective
working relationship with other employees, City officials and the general
public.
DESIRABLE
EXPERIENCE AND TRAINING
Graduation from a standard high school or
possession of a G.E.D. certificate from a recognized issuing agency.
Work experience in accounting or bookkeeping.
Any equivalent combination of education,
experience and training may be considered.
This is a designated “Will-Call Recovery” classification
in the City’s Emergency Operations Plan and will require the employee occupying
this position to work for declared emergencies. Attendance at National Incident
Management System (NIMS) training at the appropriate level is mandatory.
REV. 10/07
Equal Opportunity Employer
Drug-Free Workplace