CITY
OF
CLERK
TYPIST I - POLICE
DEFINITION
This is a non-exempt position, which is
entry-level general office and clerical work.
This employee is responsible for performing a variety of clerical
assignments learned through previous experience or on the job training. A major function of this classification is
the typing of letters, memorandums, reports and other materials from drafts or
copies. Work may include the operation
of standard office machines and simple arithmetic calculations. This classification requires the ability to
exercise independent judgement in the performance of routine duties. Work is subject to supervision on specific
assignments and review of results.
EXAMPLES
OF WORK PERFORMED
Work assignments vary among positions in this
classification and may include any combination of general assignments; general
office, receptionist, cashiering, customer service, public relations and record
keeping activities.
May type
correspondence, articles, reports, statements, tabulations, purchase orders and
other material from copy, rough draft or voice recordings.
May catalog cards,
book pockets, book cards and labels for all books, audiocassettes and
videocassettes, if position requires.
May operate standard
office equipment, copy machines, typewriting equipment, personal computer
and/or related data processing equipment.
May sort and file correspondence, reports and
other materials alphabetically, numerically or by other
established classifications; assemble and verify record keeping data and
maintain records.
May complete and mail routine forms or form
letters; open, sort and distribute mail.
May place and receive telephone calls; route
calls as required; serve as receptionist answering routine inquiries, provide
non-technical information and explain well defined rules and policies;
screen
and refer office callers.
May make simple arithmetic calculations manually
or with the use of a calculating machine; compute data from requisitions,
listings, time reports or other records; assemble data in appropriate form for
use in completing required reports.
Performs related work
as required and as directed.
KNOWLEDGE,
ABILITIES AND SKILLS
Working knowledge of
business English, spelling, punctuation and arithmetic.
General knowledge of
modern office practices and procedures.
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Some knowledge of
modern information systems and standard software applications such as Word,
Windows and Excel, and the ability to learn new applications.
Knowledge of proper
telephone etiquette and procedures.
Ability to learn assigned clerical tasks readily
and adhere to prescribed routine.
Ability to make simple
arithmetic computations and tabulations accurately and with reasonable speed.
Ability to understand
and carry out instructions and to complete work assignments correctly.
Ability to maintain
confidentiality and prioritize work assignments.
Ability to establish
and maintain an effective working relationship with other municipal employees,
City officials and the general public.
Skilled in the
operation of standard office equipment.
Skilled in the
operation of personal computers and typewriter with accuracy and reasonable
rate of speed.
DESIRABLE
EXPERIENCE AND TRAINING
Graduation from standard high school or an
equivalent recognized certification.
Some experience in general office or related clerical work. Minimum typing requirement
of 30 words per minute.
Any equivalent combination of education,
experience or training which provides the required knowledge, abilities and
skills may be considered.
Must currently possess or be eligible to obtain, a
This is a designated “Will-Call Recovery”
classification in the City’s Emergency Operations Plan and will require the
employee occupying this position to work for declared emergencies. Attendance at National Incident Management
System (NIMS) training at the appropriate level is mandatory.
REV: 10/07
Equal
Opportunity Employer
Drug-Free
Workplace