CITY
OF
CLERICAL
SUPERVISOR - POLICE
DEFINITION
This is a non-exempt, which is responsible
clerical supervisory work of a complex and varied nature at the VIN Unit.
An employee in this classification is
responsible for the performance of a variety of complex clerical supervisory
work, including transcribing verbal dictation or transcribing voice
recordings. An employee in this
classification is also responsible for the maintenance of the Unit office. This classification requires good clerical
skills and technical knowledge of other overall special correspondence formats
and procedures, and the unique vocabulary of the City department to which
assigned. Work is subject to supervision
on specific assignments and review of results.
EXAMPLES
OF WORK PERFORMED
Acts as a secretary to management personnel,
where diversified and general knowledge of varied department functions is
required.
Types letters, reports and forms; composes and
type routine correspondence and statistical data; transcribes dictation;
utilizes computer equipment to input and retrieve information, and prepares
correspondence.
Transcribes dictation
consisting of correspondence, memorandums, reports, or voice recordings.
Sorts, assembles, and files correspondence,
reports, confidential files, intelligence files, forfeiture files and other
materials alphabetically, numerically or by other predetermined
classifications.
Researches complex public and confidential
records to prepare reports and/or furnish information and copies.
Prepares and maintains clerical records, reports
and review for sufficiency and accuracy, as required; operates standard office
equipment.
Operates typewriting
equipment, personal computer and/or related data processing equipment.
Acts as receptionist, answer telephones, direct
callers to proper persons or officials, provides
non-technical or routine information.
Maintains the operation and janitorial of the
office.
Prepares and maintains reports for Unit bank
accounts.
Monitors remote camera
sights and Teletrrack.
Delivers the mail to
and from the office.
Processes payroll and
reconciliation of funding with OCDETF cases.
Performs other related work as required and
directed.
KNOWLEDGE,
ABILITIES AND SKILLS
Considerable knowledge
of modern office terminology, methods, practices and procedures.
CLERICAL SUPERVISOR- POLICE……………………………………………………
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Knowledge of business
English, composition, spelling, punctuation, grammar and arithmetic.
Knowledge of proper
telephone etiquette and procedures.
Knowledge of modern
information systems, and standard software applications such as Windows, Word,
Quicken, and Excel and the ability to learn new applications.
Ability to maintain
confidentiality, prioritize work assignments and to work independently.
Ability to understand
and carry out instructions and to complete work assignments correctly.
Ability to establish
and maintain an effective working relationship with other employees and the
general public.
Skilled in the rapid
and accurate operation of personal computers, typewriters, word processor and
other standard office equipment.
Skilled in the
transcribing of dictation by voice recording.
Ability to function as
a transitional bridge between supervisory personnel who may receive changes in
assignment from time to time.
DESIRABLE EXPERIENCE AND TRAINING
Graduation from a standard high school or an
equivalent recognized certificate.
Experience in general office and clerical work,
which included transcribing dictation using voice recording, preferably
including the use of modern information systems and standard software
application.
Any equivalent combination of education,
experience and training which provides the required knowledge, abilities and
skills may be considered.
Must
currently possess or be eligible to obtain, a
This is a designated “Will-Call Recovery”
classification in the City’s Emergency Operations Plan and will require the
employee occupying this position to work for declared emergencies. Attendance
at National Incident Management System (NIMS) training at the appropriate level
is mandatory.
REV: 10/07
Equal
Opportunity Employer
Drug-Free
Workplace