CITY OF
CITY CLERK
DEFINITION
This is an
exempt position, which is responsible administrative work in the coordination,
direction and organization of a variety of municipal activities, including
serving as Clerk of the City Council. In
addition, service is provided to City Officials, departments and the general
citizenry.
This
employee is responsible for ensuring that the department strives to maintain
the highest standards of service and assistance to the public through programs
that encourage all
employees to
keep positive public relations as a primary goal.
EXAMPLES
OF WORK PERFORMED
Develops
internal policies of operation in conjunction with the City's Administration.
Makes
recommendations and decisions regarding departmental operational policies,
expenditures, plans and other administrative matters as they affect the
department, including
management
and evaluation of departmental personnel.
Attends all
regular and special meetings of City Council and is responsible for official
minutes of the proceedings.
Reviews
ordinances and resolutions for accuracy and completeness for Mayor's signature.
Plans and
directs maintenance and safe keeping of official City documents, contracts,
deeds, including indexing accessibility of such.
Coordinates
the preparation of the City Council Agendas.
Responsible
for appropriate public advertising of meetings, ordinances and resolutions and
prepares necessary advertisements.
Receives
inquiries from the public by letter, phone or in person and furnishes
information and copies of City code and records as requested.
Directs all
arrangements for City elections in liaison with
Is directly
responsible for the issuance of City Occupational Licenses.
Print,
preserve, record, and index all ordinances and resolutions.
Arranges for
the taking of minutes of all City Committee and Board proceedings and is
responsible for their production and safekeeping.
Supervises
the processing of passport applications.
CITY
CLERK
Page 2
Performs
related duties as required and as directed.
KNOWLEDGE,
ABILITIES AND SKILLS
Knowledge of
principles and practices of municipal office administration.
Considerable
knowledge of municipal codes, charts and intergovernmental relationships.
Knowledge of
election laws.
Ability to
analyze administrative problems and provide effective solutions.
Ability to
prepare concise, accurate minutes of City Council Meetings.
Ability to
plan and direct the work flow of staff.
Ability to
meet and serve the public with tact and creditability.
Ability to
develop long term plans and programs (3 to 5 years) to make sound decisions on
operation and administrative policies within the City Clerk's Office.
DESIRABLE
EXPERIENCE AND TRAINING
Graduation
from an accredited four year college or university with a Bachelor's Degree in
Business Administration, Law, Public Administration or Social Sciences.
Demonstrated
interest in Public Administration through post graduate education, association
with professional organizations dedicated to professionalism in the field of
public administration or law, or attendance or participation in seminars and/or
meetings relevant to municipal operation.
Have
demonstrated the ability to maintain high standards of service to the public
through programs that emphasize positive public relations.
Any
equivalent combination of education, experience and training may be considered.
This is a designated Recovery classification
in the Citys Emergency Operations Plan and will require the employee occupying
this position to work for declared emergencies.
Attendance at National Incident Management System (NIMS) training at the
appropriate level is mandatory.
REV. 10/07
Equal Opportunity Employer
Drug Free Workplace