CITY OF
ASSISTANT
TO THE MAYOR
DEFINITION
This
is an exempt position, which is a highly responsible position within the City
administration acting as the Assistant to the Mayor, in a strong Mayor form of
government. Responsible for interacting
with City department heads to insure the performance of City services and
functions; and provide project management as determined by the Mayor.
The
employee in this classification is responsible for the development of effective
procedures to insure that the City’s financial condition is sound through
budgeting and monitoring of financial matters.
The
employee is responsible for overseeing the Risk Management, Grant
Administration and Public Relations Operations. The employee represents
Administration on the Emergency Management Operations Team and acts as the
Recovery Director in post-disaster situations.
This
employee exercises extensive initiative and individual judgement to accomplish
goals and objectives as established by the chief executive officer.
This
employee is also responsible for assisting departments to strive to maintain
the highest standards of service to the public through programs that encourage
all employees to keep positive public relations as a primary goal.
EXAMPLES OF WORK PERFORMED
Initiates
and suggests operational policies and performs individual analyses of City
services and functions.
Interfaces
with City Council, City consultants, advisory boards, department heads, the
general public and the media as needed.
Facilitates
the City’s management of capital projects and other programs to meet the
priorities as set by the Mayor.
Oversees
revenues and expenditures of the City to insure compliance with the City
budget.
Coordinates
the preparation and presentation of the Annual City Budgets.
Development
of long range financial forecasting and planning.
Works
with the Finance Department to advise on both short term and long term
borrowing as to the financial needs, desirability, and requirements of the
State and the City and the preparation of related materials.
Undertakes
special assignments and coordinates special committees as directed.
Works
with City Legal Department to assure appropriate laws are formulated and
carried out.
KNOWLEDGE, ABILITIES AND
SKILLS
Considerable knowledge of laws and
administrative policies governing municipal activities and operations.
Thorough
knowledge of the principles, practices and techniques of Public Administration
and management.
Extensive
knowledge of municipal operations, service delivery system, Risk Management
practices, public finance budgetary procedures, bond issues and public
personnel practices.
Knowledge
of construction management practices and real estate transactions.
Knowledge
of municipal purchasing procedures, objectives and guidelines.
Knowledge
of economic development practices.
Ability
to prepare accurate analyses, reports and recommendations on a variety of
subjects.
Ability
to express ideas clearly and concisely to groups and individuals.
Ability
to interpret administrative policy into operational procedures and practices.
Ability
to compile data and information to transpose into effective and efficient
administrative policies. Long range
plans and programs (3 to 5 years) to make sound decisions on operation and
administrative policies for the Administration of the City.
Ability
to establish and maintain an effective working relationship with City
officials, the general public and City staff.
DESIRABLE EXPERIENCE AND
TRAINING
Bachelor's
Degree in Business or Public Administration and/or Public Finance or Accounting
or a closely related field. Master’s
Degree preferred.
Must
possess a minimum of ten (10) years work experience in the field of municipal
government which includes budget preparation, five (5) of such years being in a
supervisory or managerial position in a municipal setting.
Demonstrated
interest in the field of Public Administration through post-graduate education,
association in professional societies in the field, or attendance of
specialized seminars and programs relating to municipal government or public
administration.
Have
demonstrated the ability to maintain high standards of service to the public
through programs that emphasize positive public relations.
This is a designated “Response” classification
in the City’s Emergency Operations Plan and will require the employee occupying
this position to work for declared emergencies.
Attendance at National Incident Management System (NIMS) training at the
appropriate level is mandatory.
REV.
10/07
Drug Free Workplace