CITY OF
ADMINISTRATIVE ASSISTANT - POLICE
This is an exempt comprehensive secretarial and administrative position to assist the Chief of Police in directing, analyzing and coordinating administrative functions of the Police Department.
This position involves responsibility for performing administrative assignments of more than average difficulty; processing and maintaining a variety of fiscal and operating programs.
The employee in this classification is required to exercise considerable initiative and independent judgment and to work effectively with the public, city officials and others. Responsible for coordinating and managing special projects. Takes action in the disposition of routine work matters and in receiving complaints, providing information to the public and other agencies, meeting the public, giving information requiring knowledge of departmental policies.
Works with moderate independence within the scope of departmental policies and directions from the Chief of Police.
Participates in the coordination and completion of administrative and fiscal activities.
Transmits policies and instructions.
Schedules meetings, composes, edits and prepares correspondence, reports, memoranda, forms, etc.
Plans and coordinates yearly departmental functions.
Assists in the planning, analysis and development of office procedures and methods.
Compiles and maintains departmental overtime expense statistics.
Conducts research as requested.
Acts as liaison to administrative staff.
Assists in the preparation of the annual departmental budget by compiling various budget narratives, budget-related documents and updating organizational charts.
Knowledge of the organizational structure, functions, operations, objectives and goals of the Police Department.
Ability to gather and analyze written and numerical data, draw conclusions, and arrive at decisions independently.
Ability to effectively communicate and answer inquiries from the public and interdepartmental entities.
Ability to prepare detailed written reports, memoranda, correspondence, etc.
An Associate’s Degree required with a Bachelor’s Degree preferred from an accredited college or university and five (5) years experience working in an administrative position, which provided the required knowledge and abilities.
This is a designated “Will-Call Recovery”
classification in the City’s Emergency Operations Plan and will require the
employee occupying this position to work for declared emergencies. Attendance
at National Incident Management System (NIMS) training at the appropriate level
is mandatory.
REV:
10/07
Equal Opportunity Employer
Drug-Free Workplace