CITY OF
ADMINISTRATIVE ASSISTANT - PARKS AND RECREATION
DEFINITION
This is an exempt position, which is administrative work within the Parks and Recreation Department, responsible for providing Administrative support to the Parks and
Recreation Director.
Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work process and cooperatively and jointly to provide quality customer service.
Maintains the department’s personnel records in cooperation with the City’s Human Resources Department. Coordinates the posting of staff positions within the department and processes incoming and outgoing Parks and Recreation personnel.
Aids in the planning and staffing assignments for the department’s
Summer Camp program.
Participates in the yearly
budgeting process by providing information relating to Parks and Recreation
personnel and by preparing budget-related documents and spreadsheets.
Assists clerical backup on: overtime, time sheets, vacant positions, payroll, compensatory time, employee leave records, Worker’s Compensation and log forms to assist in tracking vital information.
Notifies the Human Resources Department when a worker’s compensation injury in the department is reported and coordinates the forms and other arrangements with the Human Resources Department as needed.
Attends assigned meetings and takes and transcribes minutes of those meetings.
Reviews correspondence prepared by staff, edits and formats technical documentation.
Prepares complex administrative reports, correspondence and internal memorandums.
Responds to sensitive requests for information and assistance.
Coordinates quarterly blood drives for City of
Establishes and maintains effective relationships with City
departments and the public.
Assists the City’s Parks and Recreation Advisory Board in
preparing meeting agendas, and providing pertinent meeting information to
Advisory Board members.
Performs other duties as required and as directed.
ADMINISTRATIVE ASSISTANT – PARKS AND RECREATION…………………….Page 2
Knowledge of Parks and Recreation or Public Administration with particular reference to municipal administration.
Knowledge of principles and practices of procedural analysis, work simplification and organizational theory and practice.
Ability to produce various documents for the Parks and Recreation Administrative offices utilizing various electronic spreadsheets, database and word processing computer applications.
Ability to observe, compare or monitor data included in management reports to determine compliance with procedures.
Ability to prepare detailed written reports, memorandums, correspondence, procedural manuals, flow charts and other descriptive or graphic documents.
Ability to prepare correspondence and written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar.
Ability to train and supervise assigned clerical staff in a manner conducive to full performance.
Ability to establish and maintain effective working relationships by telephone and/or in person with departmental officials, other employees and the general public.
Bachelor’s Degree from an accredited college or university or the equivalent of five (5) years experience working in a municipal administrative office setting, which provides the required knowledge, abilities and skills may be considered.
This is a designated “Recovery” classification
in the City’s Emergency Operations Plan and will require the employee occupying
this position to work for declared emergencies.
Attendance at National Incident Management System (NIMS) training at the
appropriate level is mandatory.
Rev: 10/07
Equal Opportunity Employer
Drug-Free Workplace